Fees as per the FOIP Regulations
Personal Access Request - No Initial Fee
12(1) This section applies to a request for access to a record that is a record of the personal information of the applicant.
(2) Only fees for producing a copy of a record in accordance with items 3 to 6 of Schedule 2 may be charged if the amount of the fees as estimated by the public body to which the request has been made exceeds $10.
(3) Where the amount estimated exceeds $10, the total amount is to be charged.
General Access Request - Initial Fee $25
11(1) This section applies to a request for access to a record that is not a record of the personal information of the applicant.
(2) An applicant is required to pay
(a) an initial fee of $25 when a non-continuing request is made, or
(b) an initial fee of $50 when a continuing request is made.
(3) Processing of a request will not commence until the initial fee has been paid.
(4) In addition to the initial fee, fees in accordance with Schedule 2 may be charged if the amount of the fees, as estimated by the public body to which the request has been made, exceeds $150.
(5) Where the amount estimated exceeds $150, the total amount is to be charged.
(6) A fee may not be charged for the time spent in reviewing a record.
Fee Estimates & Payments
13(1) An estimate provided under section 93(3) of the Act must set out, as applicable,
(a) the time and cost to search for, locate and retrieve a record,
(b) the cost of computer processing and related charges to produce the record from an electronic record,
(c) the time and cost for computer programming to produce the record from an electronic record,
(d) the cost to produce a copy of the record,
(e) the time and cost for preparing and handling the record for disclosure,
(f) the time and cost to supervise an applicant who wishes to examine the original record, and
(g) the cost of shipping the record or a copy of the record.
(2) An estimate for access to a record of the personal information of the applicant need include only the cost of producing a copy of the record in accordance with section 12(2).
(3) In the case of a continuing request, the estimate is to include the total fees payable over the course of the continuing request.
(4) An applicant has up to 20 days to accept the fee estimate or to modify the request to change the amount of fees assessed.
14(1) Processing of a request ceases once a notice of estimate has been forwarded to an applicant and recommences immediately on the receipt of an agreement to pay the fee, and on the receipt
(a) of at least 50% of any estimated fee that exceeds $150, and
(b) in the case of a continuing request if the estimated fee for the entire request exceeds $150, of at least 50% of the portion of the estimate applicable to the delivery of the first instalment of the request.
(2) Processing of any subsequent instalment of a continuing request commences only on the receipt of at least 50% of the portion of the estimate applicable to the delivery of that instalment.
(3) The balance of any fee owing is payable at the time the information is delivered to the applicant.
(4) Fees, other than an initial fee, or any part of those fees will be refunded if the amount paid is higher than the actual fees required to be paid.
Freedom of Information and Protection of
Privacy Act: Fees Schedule
The amounts of the fees set out in this Schedule are the maximum amounts that can be charged to applicants.
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1
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For searching for, locating and retrieving a record
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$6.75 per 1/4 hr.
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2
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For producing a record from an electronic record:
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(a)Computer processing and
related charges
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Actual cost to public body
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(b)Computer programming
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Actual cost to public body up to $20.00 per 1/4 hr.
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3
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For producing a paper copy of a record:
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(a) photocopies and computer
printouts:
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(i) black and white up to
81/2”x14”
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$0.25 per page
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(ii) other formats
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$0.50 per page
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(b) from microfiche or microfilm
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$0.50 per page
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(c) plans and blueprints
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Actual cost to public body
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4
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For producing a copy of a record by duplication of the following media:
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(a) microfiche and microfilm
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Actual cost to public body
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(b) computer disks
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$5.00 per disk
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(c) computer tapes
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Actual cost to public body
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(d) slides
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$2.00 per slide
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(e) audio and video tapes
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Actual cost to public body
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5
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For producing a photographic copy (colour or black and white) printed on photographic paper from a negative, slide or digital image:
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(a) 4”x6”
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$3.00
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(b )5” x 7”
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$6.00
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(c) 8” x 10”
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$10.00
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(d) 11” x 14”
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$20.00
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(e) 16” x 20”
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$30.00
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6
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For producing a copy of a record by any process or in any medium or format not listed insections 3to5above
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Actual cost to public body
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7
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For preparing and handling a record for disclosure
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$6.75 per 1/4 hr.
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8
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For supervising the examination of a record
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$6.75 per 1/4 hr.
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9
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For shipping a record or a copy of a record
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Actual cost to public body
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Fee Waivers
An Applicant may request a fee waiver that may excuse an applicant from paying all or part of a fee. To request a fee waiver, the Applicant must submit the request along with rationale and justification.
A request for fee waiver can be made only the following categories:
a. Financial hardship
b. Fairness
c. Public Interest
Further information about the categories and criteria for consideration can be found here: FOIP Bulletin #2 - Fee Waivers